BOARD OF DIRECTORS

@RoadhavenResort

ROADHAVEN RESORT HOA

The mission of the Roadhaven Board of Directors is to ensure an environment where the Roadhaven Community can achieve an enhanced quality of life, in a fiscally responsible manner, by optimizing property values, and planning for the future.

ANNOUNCEMENTS

BOARD OPEN OFFICE HOURS
The Board of Directors is now hosting open office hours on Wednesdays from 8AM-10AM in the Boardroom. Roadhaven’s CFO and Management will also be present for questions and discussions.

Roadhaven Resort 2024 Special Election Results

Roadhaven Resort 2024 Special Election Results

Requirements: To Amend the CC&Rs the quorum requirement is more than 50% of eligible membership. The approval majority is two-thirds (2/3) of the valid votes cast. In summary, Roadhaven Resort has 1060 lots. More than 50% is 50%+1= 531 returned valid completed ballots. 2/3 vote majority of the 531 is 354.

Roadhaven total properties: 1060
Total electronic ballots cast: 519
Total paper ballots cast: 221
Total election votes: 740

Results
1. Add to Article 6, Section 6.3 Annual Assessment

Total votes to approve: 344
Total votes to disapprove: 396

The CC&Rs will not be Amended.
The CC&Rs will be as follows:
Article 6, Section 6.3 Annual Assessment: The amount of the annual assessment for each Lot shall, for each fiscal year of the Association, be determined by the Board at least thirty (30) days in advance of each fiscal year. The annual assessment shall be determined by the Board after giving due consideration to current maintenance and repair costs of the Common Area, insurance premiums for insurance on the Common Area, operating costs of the Association and the need for contingency and maintenance reserves. Written notice of the annual assessment for each Lot shall be sent to every Owner at least thirty (30) days in advance of the commencement of each fiscal year. If the annual assessment is not made by the Board at least thirty (30) days in advance of the commencement of the fiscal year, then the regular assessment for the immediately, preceding fiscal year shall be deemed automatically assessed against each Lot and such assessment shall remain in effect until the Board determines the assessment of the new fiscal year and gives thirty (30) days written notice of the new assessment to each Owner. The increase shall not be greater than twenty percent (20%) over the previous year’s assessment without the approval of the majority of homeowners.

BOARD TERMS

VIEW, DOWNLOAD, PRINT PDF

CC&R AMENDMENTS

Click to view 2023 CC&R Amendments

CONTACTING THE HOA BOARD

If you would like to communicate with the Board, please use the contact form at the bottom of this page or send an email to board@roadhaven.com. You will receive a response within 5-10 business days, depending on the level of complexity.

FINDING DOCUMENTS IN THE HOA PORTAL

Navigating through Documents on the Portal

Not finding the information you are looking for. Here is a tip that may help!

When you are in the Comweb portal under documents you will click on the drop-down arrow to the left of the desired folder.

That will then drop down a list of subcategory folders.

Again, click on the arrow to the left of the folder you want to view. When you click on the arrow it will show subcategory or years. These subfolders are created to organize per season and save you time from scrolling from years of record retention.

Need more help? Feel free to reach out to Sarah Moore, Executive Administrative Assistant by board@roadhaven.com or swing by the office and let her give you a quick demonstration.

SKILL SET REQUIREMENTS - BOARD MEMBERS

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QUORUM AND VOTING REQUIREMENTS

Click Here to view

Our Board Executive Administrative Assistant has a new last name. Sarah Moore is now Sarah Lindsay.

NEW BOARD MEMBERS APPOINTED

Dear Roadhaven residents,

Your HOA Board is pleased to announce our newly appointed Board of Directors. Due to the three resignations, it is the Board’s responsibility to appoint new Directors to the vacant positions.

Property owners who have stood out in our community as engaged, knowledgeable, and informed were further considered based on their qualifications and the skill sets required for the vacated positions.

After careful review, the Board has unanimously selected Carl Thoutt as Vice President, Ron Sparks as Treasurer, and Dan Borders as Director 2, Member-at-Large. All have graciously accepted their positions. Each individual possesses the necessary skill sets and qualities crucial for these roles.

Vice President (Carl Thoutt):
Carl Thoutt is the ideal choice for Vice President, bringing extensive experience from his tenure on the Roadhaven HOA Board where he served as Board President and Vice President for several years. His proven leadership and devotion make him exceptionally qualified to assume the role of Vice President and continue to serve the community effectively. Term length ends March 2026.

Treasurer (Ron Sparks):
As a Director of Human Resources with a robust financial background, he skillfully merges people management with financial oversight. Ron has been an advisor and Board member at multiple high schools, and he remains deeply engaged with his alumni association. Ron’s steadfast commitment to precision, transparency, and accountability in managing financial transactions and records promises to benefit the Board and the entire Roadhaven membership significantly. Term length ends March 2027.

Director 2, Member-at-Large (Dan Borders):
Dan Borders has an extensive history working in diverse communities with a variety of ages, cultures, and demographics. His experience and skills allow him to provide valuable feedback and alternate views as he has at past Board meetings. With a 49-year career in various roles at McDonald’s Corporation, Arnold Advertising, and Guest Inc., he has developed strong problem-solving skills and the ability to analyze issues from various perspectives. His management experience will support collaboration with Board members and the community, ensuring that we achieve our common goals. His term will run until March 2026.

We are confident that Carl, Ron, and Dan are excellent choices for their respective positions. Their passion, commitment, and willingness to serve on the Board are commendable. Their leadership will guide Roadhaven toward a successful future. Please join us in welcoming and thanking them for their commitment.

Warm regards,
HOA Board of Directors
Roadhaven Resort

A MESSAGE FROM YOUR BOARD PRESIDENT

Dear Roadhaven HOA Members,

I would like to express my sincere gratitude for the overwhelming interest you showed during the recent special election, resulting in our highest voter turnout ever.

While I understand that not everyone saw the result they hoped for, we have listened closely to your concerns, and the Board is committed to making changes to serve our community better. Here are a few of the things you can expect from your Board of Directors this season at Roadhaven Resort:

A Communications Committee will be created to help facilitate a more direct line of communication between residents, staff, and the Board.
Weekly open office hours so you can discuss thoughts with Board members.
Expanded financials in the HOA portal.
Sharing the proposed budget and upcoming project plans, in a timely manner to ensure residents have the opportunity to provide mindful feedback.

In the past, we have followed the same processes, as we did with last year’s budget, simply because it’s how things have always been done.

However, we recognize the need and importance of change and we are committed to providing this to our members this season.

I am truly thankful for the trust and support of so many during this election. Your votes and encouragement have demonstrated how deeply you care about our community, and they will guide us as we work to improve communication and strengthen our accountability to you, the valued members of Roadhaven.

Thank you once again for your trust and support. Together, we look forward to creating a stronger and more connected Roadhaven community.

Sincerely,
Sherri Stewart
President, Roadhaven HOA Board

GOVERNING DOCUMENTS

ARTICLES OF INCORPORATION

CLICK TO VIEW PDF

ARCHITECTURAL RULES & REGULATIONS

BYLAWS

CC&Rs

HULTSMAN REPORT

ROADHAVEN YEAR END FINANCIALS

CLICK TO VIEW PDF

RULES & REGULATIONS [OWNERS]

CLICK TO VIEW PDF

RULES & REGULATIONS [RENTERS]

CLICK TO VIEW PDF

TOWN HALL AND BOARD MEETINGS

2024-2025 SCHEDULE

Nov 7, Thu. 7PM – Rec Hall, Town Hall Meeting
Nov 12, Tue. 10AM – Dakota Room, Working Session
Nov 19, Tue. 10AM – Rec Hall, Open Board Meeting
Dec 5, Thu. 7PM – Rec Hall, Town Hall Meeting
Dec 10, Tue. 10AM – Dakota Room, Working Session
Dec 17, Tue. 10AM – Rec Hall, Open Board Meeting
Jan 9, Thu. 7PM – Rec Hall, Town Hall Meeting
Jan 14, Tue. 10AM – Dakota Room, Working Session
Jan 16, Thu. 10AM – Boardroom, Candidate Training
Jan 21, Tue. 8AM – Rec Hall, Meet the Candidates
Jan 21, Tue. 10AM – Rec Hall, Open Board Meeting
Jan 28, Tue. 7PM – Rec Hall, Candidates Forum
Feb 6, Thu. 7PM – Rec Hall, Town Hall Meeting
Feb 11, Tue. 10AM – Dakota Room, Working Session
Feb 18, Tue. 10AM – Rec Hall, Open Board Meeting
Mar 6, Thu. 7PM – Rec Hall, Town Hall Meeting
Mar 11, Tue. 10AM – Dakota Room, Working Session
Mar 18, Tue. 7PM – Rec Hall, Annual HOA Meeting (AGM)
Mar 25, Tue. 10AM – Rec Hall, Open Board Meeting
Mar 27, Thu. 8AM – Boardroom, Board Training

MEETING ANNOUNCEMENTS

If you would like to attend a meeting via Zoom, please note that Zoom attendance is limited to the first 100 people.

Join Zoom Meeting
*100 participant limit*
Zoom Link

Meeting ID: 963 662 6197
Passcode: Rh2k23

MEETING AGENDAS, AND MINUTES

Open Board Meetings

Nov 19 Agenda
Nov 19 Meeting Minutes
Dec 17 Agenda
Dec 17 Meeting Minutes
Jan 21 Agenda
Jan 21 Meeting Minutes
Feb 18 Agenda
Feb 18 Meeting Minutes
Mar 25 Agenda
Mar 25 Meeting Minutes

Town Hall Meetings

Nov 7 Agenda
Dec 5 Agenda
Jan 9 Agenda
Feb 6 Agenda
Mar 6 Agenda

Working Sessions

Nov 12 Agenda
Nov 12 Meeting Minutes
Dec 10 Agenda
Dec 10 Meeting Minutes
Jan 14 Agenda
Jan 14 Meeting Minutes
Feb 11 Agenda
Feb 11 Meeting Minutes
Mar 11 Agenda
Mar 11 Meeting Minutes

HOA BOARD CANDIDATES

Candidates appear in random order after a blind draw from the Nominations and Elections Committee.

VAL SHEEHY

William (Bill) and I have been married for nearly 48 years. We purchased our first home at RH on 04-14-16 and our second home on 04-14-23. Our future plan is to make Arizona our permanent home.
During my 35 years of banking, I took numerous classes through the American Institute of Banking to earn the following degrees: Principles of Banking, Accounting, Supervisory, and Lending. Some of my accomplishments include Manager/AVP Account Services Department, Bank Social Director, Security/Safety Officer, Fraud Investigator/BSA Officer.
Duties Included: Interviewing/Selection/Reviewing/Terminating Employees, Annual Budgeting/Expense Control, Financial Statement Analysis of Bank Control Accounts, Record Retention/Destruction, Bid Requests/Vendor Selection/Pricing Negotiations, Acquisition Team/Project/Time Management, Physical Security/Electronic Security, Annual Physical Asset Inventory, Key/Combination Assignment/Change/Return Records, Security Cameras Selection/Installation/Monitoring, Key Card Access/Surveillance System, Bank Robbery FBI Contact Person, Trained Interviewer/Interrogator, Fraud Investigations/Writing Reports, Law Enforcement Agencies Contact, Suspicious Activity Reporting, and Planning/Executing Bank Wide Picnics/Holiday Parties
The fraud detection/prevention/training program I created and facilitated; saved the bank, customers, and others in the community countless money and time.
I have previously served on boards and was awarded the Soroptimist/Venture Volunteer of the Year Award of five states.

LARRY DUCHSCHERER

My wife Karen and I are from Seattle Washington and have been married for thirty-six years. We have one son and a daughter-in-law and two grandsons. Our main hobbies include enjoying family time during the summers. My in-laws introduced us to the resort in 1995. We bought and built in 2018. I’m a member of pickleball, tennis, bocce ball and wood shop.
I’m a veteran with twenty-four years of service. Three years active duty and 21 years reserves. I was an aircraft engine mechanic and a flight crew member. I retired from the King County Metro transit system in Seattle with 32 years of service. I worked as a diesel mechanic on transit buses. My last seven years of employment I transferred into the bus procurement department as a Quality Control Inspector traveling to various bus manufacturers marking sure the buses are built to the county’s specifications.
My goal is to maintain and preserve the resort and encourage new buyers to purchase in our park as properties become available. My years of experience working in procurement with production personnel, supervisors, engineers and management make me a strong candidate for the board. Together we can reach these goals with reasonable and common-sense decisions.

CLAUDIA MESCHER (INCUMBENT)

I am from Hibbing, Minnesota, where Scott and I moved as newlyweds forty-seven years ago and raised three children, Meredith, Emily, and Craig and enjoy two grandsons. I married for better or worse but not for long, cold winters, so after my retirement as an educator and administrator and Scott as an optometrist, we visited the various warm states.
During my career, I held degrees in Special Education, Elementary Certification, and a Masters in Curriculum and Development. I taught in various classrooms environments, but I spent 11 years in kindergarten before becoming an elementary school principal. The most challenging situation was merging two schools together and deciding which staff members would remain. My most rewarding experience was using Educational Kinesiology (Brain Gym) to increase the confidence and learning potential of students of all ages.
Before and after retirement, I engaged in our community in a variety of ways. I participated in the Blandin Leadership Training due to my involvement in establishing the Literacy Action Center. My committee and board leadership included being chair of the Hibbing Library Board, Hibbing Community College Foundation, Assumption School Endowment Committee, and president of P.E.O., ADK, and at this time I am Minnesota Alpha Delta Kappa state president.
Quite by accident we discovered Roadhaven. We rented for one month in 2017, three months in 2018, and purchased in the fall of 2018. Since then, I have been on the Nominations Committee, Secretary of Bocce Ball, taught Mahjong and beginning bridge, volunteered for the mailroom and hospitality.

SHERRI STEWART (INCUMBENT)

In 2012, my husband Roger and I first rented in Roadhaven and were immediately struck by its warm, welcoming community. By 2013, we knew this was home and purchased our place on Seminole. With my Local Government Authority Administration Certificate from the University of Alberta and my career spent at TELUS Communications leading teams in billing, voice, data, and internet services, I’ve developed skills in responsibility, collaboration, and clear communication.
These values have guided me as a member of the Board of Directors. During challenges like the COVID-19 pandemic, the Rec Hall truss failure, and leadership transitions, I’ve prioritized resident-focused solutions, timely communication, and adaptability based on your feedback.
To strengthen community connections, I introduced Open Board Office Hours, offering residents a direct channel to engage with Board members and management. I assisted in organizing a resident led Learning Session of Roadhaven financials and Town Halls to present drafts of the budget and project list, fostering trust and transparency that residents asked for. This approach ensures the budget is prepared early, giving residents ample time to review and provide feedback well in advance of the annual meeting.
One key lesson I’ve learned is that improvement often requires trying new approaches. Your feedback has been invaluable in shaping initiatives that better serve Roadhaven. I’m committed to continuing this work and making Roadhaven a place where everyone feels heard, valued, and proud to belong. Thank you for your trust and support as we work together to enhance our community.

HOA BOARD MEMBERS

Roadhaven Resort is governed by a seven-member Board of Directors. Board members serve for a three-year term, for a maximum of three terms. Board member terms are staggered, and new Board members are elected each March by the homeowners. The results of voting are normally announced at the Annual General Meeting of the Association held yearly in March.

SHERRI STEWART - PRESIDENT

My husband Roger, and I call Calgary, Alberta home. We have two great sons, Scot and Jess, and a fabulous daughter-in-law, Jessica, and two amazing grandkids Jack and Margot.

We rented in Roadhaven in 2012 & 2013, buying our home on Seminole in late 2013. I love technology and Roger calls me the “techie gadget queen.” I have my Local Authority Administration Certificate from the University of Alberta and spent my pre-retirement years working for TELUS Communications Inc in voice, data, and internet.

This is my second term on your Roadhaven Board of Directors. I was Secretary for the first couple of years and am now your Board President. Roadhaven was built around volunteerism and serving on the HOA Board is one way I can contribute to this amazing community. I cannot think of a better way to spend retirement than in Roadhaven. This community and the residents have so much to offer. Thank you for allowing me the opportunity to serve on your Board.

Second term length ends March 2025.

CARL THOUTT - VICE PRESIDENT

My wife Marge and I have owned in Roadhaven since 2008. We love our community living in the dessert oasis. We enjoy the active living style and having so many clubs and events that we can choose to be a part of. When we are not at Roadhaven, we live in Brighton, CO. surrounded by kids and grandkids.

I am bringing extensive experience from my tenure on the Roadhaven HOA Board where I served as Board President and Vice President for several years.

Appointed term length ends March 2026.

CINDY WEINGART - SECRETARY

My husband, Bud, and I began escaping Eagan, MN winters 5 years ago after we bought my parents park model in Roadhaven Resort. For 36 years I was in the Workers Compensation business as a supervisor overseeing claim investigations, litigation, management of clients, and mediations. I dealt with a wide range of large clients, examiners, injured employees, and attorneys.

Now you can often find me in the art room oil painting if I am not golfing, walking, or at the pool. In MN I love to garden and see our 1-year-old granddaughter. We very much enjoy the Roadhaven lifestyle of great neighbors and fun activities.

Second term length ends March 2027.

RON SPARKS - TREASURER

We have owned our property here in Roadhaven since 2018. We enjoy this community so much that we only escape some of the hottest temperatures by living in Northern Arizona. We enjoy being only a few hours away so we can frequent back and forth.

As a Director of Human Resources I have been instilled with a robust financial background. My steadfast commitment to precision, transparency, and accountability in managing financial transactions and records promises to benefit the Board and the entire Roadhaven membership significantly.

Appointed term length ends March 2027.

CLAUDIA MESCHER - DIRECTOR 1

MEMBER AT LARGE
My summer home is Hibbing, MN where Scott and I have lived for 46 years. We fell in love with Roadhaven in 2017 when we bought and started living each winter.

I bring to the Board a sense of humor, a love of learning and desire to make Roadhaven a great place to enjoy retirement today and in the future. My educational experience and professional volunteerism have prepared me well for this challenge.

First term length ends March 2025.

DAN BORDERS - DIRECTOR 2

MEMBER AT LARGE

My wife Christine and I have owned our property in Roadhaven since 2021. When we are not enjoying our Roadhaven home, we are nestled in Brainerd, MN.

I am honored to be on the Board of Directors and bring an extensive history working in diverse communities with a variety of ages, cultures, and demographics. My experience and skills allow me to provide valuable feedback and alternate views. With a 49-year career in various roles at McDonald’s Corporation, Arnold Advertising, and Guest Inc., I have developed strong problem-solving skills and the ability to analyze issues from various perspectives.

Appointed term length ends March 2026.

JAYNE TIFFANY - DIRECTOR 3

MEMBER AT LARGE
I have been a winter resident of Roadhaven Resort for 5 years, and in the summer I live in Iowa. In my professional career I retired from Green County, Iowa as a US Census Bureau worker.

In addition, I owned my own business and worked for meals on wheels. I am looking to use my public service skills and dedication to the Board of Directors by looking for ways to solve problems as a team, helping others, and advancing my passions through volunteerism.

First term length ends March 2026.

CONTACT THE BOARD

You will receive a response within 5-10 business days.