BOARD OF DIRECTORS
@RoadhavenResort
ROADHAVEN RESORT HOA
JUMP AHEAD: ANNOUNCEMENTS | APPROVED VOTES | GOVERNING DOCUMENTS | MEETINGS | BOARD MEMBERS | CONTACT
ANNOUNCEMENTS
BOARD OPEN OFFICE HOURS
The Board of Directors is now hosting open office hours on Wednesdays from 8AM-10AM in the Boardroom. Roadhaven’s CFO and Management will also be present for questions and discussions.
Roadhaven Resort 2024 Special Election Results
Requirements: To Amend the CC&Rs the quorum requirement is more than 50% of eligible membership. The approval majority is two-thirds (2/3) of the valid votes cast. In summary, Roadhaven Resort has 1060 lots. More than 50% is 50%+1= 531 returned valid completed ballots. 2/3 vote majority of the 531 is 354.
Roadhaven total properties: 1060
Total electronic ballots cast: 519
Total paper ballots cast: 221
Total election votes: 740
Results
1. Add to Article 6, Section 6.3 Annual Assessment
Total votes to approve: 344
Total votes to disapprove: 396
The CC&Rs will not be Amended.
The CC&Rs will be as follows:
Article 6, Section 6.3 Annual Assessment: The amount of the annual assessment for each Lot shall, for each fiscal year of the Association, be determined by the Board at least thirty (30) days in advance of each fiscal year. The annual assessment shall be determined by the Board after giving due consideration to current maintenance and repair costs of the Common Area, insurance premiums for insurance on the Common Area, operating costs of the Association and the need for contingency and maintenance reserves. Written notice of the annual assessment for each Lot shall be sent to every Owner at least thirty (30) days in advance of the commencement of each fiscal year. If the annual assessment is not made by the Board at least thirty (30) days in advance of the commencement of the fiscal year, then the regular assessment for the immediately, preceding fiscal year shall be deemed automatically assessed against each Lot and such assessment shall remain in effect until the Board determines the assessment of the new fiscal year and gives thirty (30) days written notice of the new assessment to each Owner. The increase shall not be greater than twenty percent (20%) over the previous year’s assessment without the approval of the majority of homeowners.
The Annual General Meeting of the Homeowners Association (HOA) convened at 7pm on Tuesday, March 19, with homeowners gathering in the Rec Hall. After the singing of the Canadian and US national anthems by Cal Carratt and Jim Hanson, accompanied by Joanne Endres, the meeting commenced with the Board President, Sherri Stewart, introducing the members of the Board and the Board Advisory Group, consisting of Carl Thoutt and Roger Haines, and welcoming all attendees. The Chairperson of the Nomination and Election Committee, Deb Tester, advised quorum as identified in Roadhaven governing documents, had been attained.
Steve Byfield and his management team outlined what had been happening in Roadhaven since the previous AGM. Five-year milestone pins were given to Roadhaven employees Patricia Mayorga, Tracey Jennings, Jamie Ray, and Deb Weinberg received her 10-year milestone pin. Congratulations to Main Office employee Susie Redmond on becoming Employee of the Year. It was announced that next season, while populating and improving the online directory, we would also provide a print directory for a nominal $5 fee, as well as a pdf directory in the Roadhaven portal. Next, a review of this season’s activities and a sneak peek at what residents might look forward to next season, were announced.
Among the significant topics discussed by homeowners was the increase in the HOA assessment. Many people provide input into the annual budget process including our Management and Accounting teams, the Finance Committee, the Rec Council Committee and the Project Planning Group. The proposed budget is developed, reviewed, adjusted, and reviewed several times before being presented by the Finance Committee to the Board of Directors at a Finance Committee meeting. The Board Treasurer, Doug Bryson, reviewed the FY25 budget presentation and advised that due to growing inflation, escalating labor costs including the minimum wage increase, rising contractor charges and general costs of maintaining 40-year-old infrastructure, there would be an increase in the HOA assessment to $840/quarter. This decision was made after careful consideration of the financial implications, the impact it will have on all homeowners and the necessity to maintain the quality of services and amenities provided to homeowners.
Claudia Mescher spoke about the Roadhaven on-site restaurant and the board’s decision to offer the current restaurant team of Rande and Judy Purdy the option to operate the restaurant as contractors. We are currently awaiting their decision. Roadhaven would maintain the building and the equipment; however, the contractor would have full control over hours of operation, purchasing, staffing, menu, etc. If Roadhaven residents support the restaurant, this will continue to be a valued amenity many other HOAs do not have.
Deb Tester announced the voting results, and incumbent Board members Doug Bryson and Cindy Weingart were re-elected, highlighting the community’s confidence in their leadership and dedication. The third candidate, Michael Kramer, although not elected, was recognized, and thanked for putting his name forward.
Voting results of the proposed CC&R amendments were announced and those that were approved by the membership were:
Add to Article 3, Section 3.2.E – Occupancy Restrictions – To ensure safety for all residents, staff and guests, anyone who has been classified as a sex offender would not be permitted to reside, occupy or have use of the common areas.
Add to Article 3, Section 5.4 – Board of Directors Candidate Eligibility – Removal of write-in names from future ballots to ensure potential candidates are informed, educated, and properly vetted in the role they would be fulfilling.
Add to Article 2, Section 2.3.E – Seasonal Resort Hours – To document seasonal resort hours for Roadhaven facilities and clubs throughout the year.
One proposed CC&R amendment was not approved by the membership:
Removal of Article 2, Section 2.3.E Owners Easement of Enjoyment Limitations – Homeowners who rent out their properties would retain use of Roadhaven amenities.
In summary, the Annual General Meeting provided a platform for homeowners to review the previous year and items affecting the community. With the re-election of experienced Board members and the continued involvement of homeowners, the community remains poised for continued growth and prosperity in the face of challenges. The decision to significantly increase the HOA assessment, albeit necessary due to economic factors, was a difficult communication to the homeowners and as one homeowner noted, ‘we will all get through this together.’
If you would like to communicate with the Board, please use the contact form at the bottom of this page or send an email to board@roadhaven.com. You will receive a response within 5-10 business days, depending on the level of complexity.
Navigating through Documents on the Portal
Not finding the information you are looking for. Here is a tip that may help!
When you are in the Comweb portal under documents you will click on the drop-down arrow to the left of the desired folder.
That will then drop down a list of subcategory folders.
Again, click on the arrow to the left of the folder you want to view. When you click on the arrow it will show subcategory or years. These subfolders are created to organize per season and save you time from scrolling from years of record retention.
Need more help? Feel free to reach out to Sarah Moore, Executive Administrative Assistant by board@roadhaven.com or swing by the office and let her give you a quick demonstration.
Click Here to view
On Thursday, April 11, 2024 our legal representative hosted an informative session about the proposed Homeowner Budget Initiative. This meeting was in response to the suggested changes to the CC&Rs that is currently being circulated by a homeowner to other homeowners via email and on Facebook. We want to ensure homeowners understand the impact of the suggested changes and have access to this information, not just what is being disseminated on Facebook and via email.
Our Board Executive Administrative Assistant has a new last name. Sarah Moore is now Sarah Lindsay.
GOVERNING DOCUMENTS
TOWN HALL AND BOARD MEETINGS
2024-2025 SCHEDULE
Nov 7, Thu. 7PM – Rec Hall, Town Hall Meeting
Nov 12, Tue. 10AM – Dakota Room, Working Session
Nov 19, Tue. 10AM – Rec Hall, Open Board Meeting
Dec 5, Thu. 7PM – Rec Hall, Town Hall Meeting
Dec 10, Tue. 10AM – Dakota Room, Working Session
Dec 17, Tue. 10AM – Rec Hall, Open Board Meeting
Jan 9, Thu. 7PM – Rec Hall, Town Hall Meeting
Jan 14, Tue. 10AM – Dakota Room, Working Session
Jan 16, Thu. 10AM – Boardroom, Candidate Training
Jan 21, Tue. 8AM – Rec Hall, Meet the Candidates
Jan 21, Tue. 10AM – Rec Hall, Open Board Meeting
Jan 28, Tue. 7PM – Rec Hall, Candidates Forum
Feb 6, Thu. 7PM – Rec Hall, Town Hall Meeting
Feb 11, Tue. 10AM – Dakota Room, Working Session
Feb 18, Tue. 10AM – Rec Hall, Open Board Meeting
Mar 6, Thu. 7PM – Rec Hall, Town Hall Meeting
Mar 11, Tue. 10AM – Dakota Room, Working Session
Mar 18, Tue. 7PM – Rec Hall, Annual HOA Meeting (AGM)
Mar 25, Tue. 10AM – Rec Hall, Open Board Meeting
Mar 27, Thu. 8AM – Boardroom, Board Training
MEETING ANNOUNCEMENTS
If you would like to attend a meeting via Zoom, please note that Zoom attendance is limited to the first 100 people.
Join Zoom Meeting
*100 participant limit*
Zoom Link
Meeting ID: 963 662 6197
Passcode: Rh2k23
MEETING AGENDAS, AND MINUTES
Nov 19 Agenda
Nov 19 Meeting Minutes
Dec 17 Agenda
Dec 17 Meeting Minutes
Jan 21 Agenda
Jan 21 Meeting Minutes
Feb 18 Agenda
Feb 18 Meeting Minutes
Mar 25 Agenda
Mar 25 Meeting Minutes
Nov 7 Agenda
Dec 5 Agenda
Jan 9 Agenda
Feb 6 Agenda
Mar 6 Agenda
Nov 12 Agenda
Nov 12 Meeting Minutes
Dec 10 Agenda
Dec 10 Meeting Minutes
Jan 14 Agenda
Jan 14 Meeting Minutes
Feb 11 Agenda
Feb 11 Meeting Minutes
Mar 11 Agenda
Mar 11 Meeting Minutes
HOA BOARD MEMBERS
Roadhaven Resort is governed by a seven-member Board of Directors. Board members serve for a three-year term, for a maximum of three terms. Board member terms are staggered, and new Board members are elected each March by the homeowners. The results of voting are normally announced at the Annual General Meeting of the Association held yearly in March.
CONTACT THE BOARD
You will receive a response within 5-10 business days.
