BOARD OF DIRECTORS

@RoadhavenResort

ROADHAVEN RESORT HOA

The mission of the Roadhaven Board of Directors is to ensure an environment where the Roadhaven Community can achieve an enhanced quality of life, in a fiscally responsible manner, by optimizing property values, and planning for the future.

ANNOUNCEMENTS

BOARD OPEN OFFICE HOURS
The Board of Directors is now hosting open office hours on Wednesdays from 8AM-10AM in the Boardroom. Roadhaven’s CFO and Management will also be present for questions and discussions.

Roadhaven Resort 2024 Special Election Results

Requirements: To Amend the CC&Rs the quorum requirement is more than 50% of eligible membership. The approval majority is two-thirds (2/3) of the valid votes cast. In summary, Roadhaven Resort has 1060 lots. More than 50% is 50%+1= 531 returned valid completed ballots. 2/3 vote majority of the 531 is 354.

Roadhaven total properties: 1060
Total electronic ballots cast: 519
Total paper ballots cast: 221
Total election votes: 740

Results
1. Add to Article 6, Section 6.3 Annual Assessment

Total votes to approve: 344
Total votes to disapprove: 396

The CC&Rs will not be Amended.
The CC&Rs will be as follows:
Article 6, Section 6.3 Annual Assessment: The amount of the annual assessment for each Lot shall, for each fiscal year of the Association, be determined by the Board at least thirty (30) days in advance of each fiscal year. The annual assessment shall be determined by the Board after giving due consideration to current maintenance and repair costs of the Common Area, insurance premiums for insurance on the Common Area, operating costs of the Association and the need for contingency and maintenance reserves. Written notice of the annual assessment for each Lot shall be sent to every Owner at least thirty (30) days in advance of the commencement of each fiscal year. If the annual assessment is not made by the Board at least thirty (30) days in advance of the commencement of the fiscal year, then the regular assessment for the immediately, preceding fiscal year shall be deemed automatically assessed against each Lot and such assessment shall remain in effect until the Board determines the assessment of the new fiscal year and gives thirty (30) days written notice of the new assessment to each Owner. The increase shall not be greater than twenty percent (20%) over the previous year’s assessment without the approval of the majority of homeowners.

AGM RECAP (03/19/2024)

The Annual General Meeting of the Homeowners Association (HOA) convened at 7pm on Tuesday, March 19, with homeowners gathering in the Rec Hall. After the singing of the Canadian and US national anthems by Cal Carratt and Jim Hanson, accompanied by Joanne Endres, the meeting commenced with the Board President, Sherri Stewart, introducing the members of the Board and the Board Advisory Group, consisting of Carl Thoutt and Roger Haines, and welcoming all attendees. The Chairperson of the Nomination and Election Committee, Deb Tester, advised quorum as identified in Roadhaven governing documents, had been attained.

Steve Byfield and his management team outlined what had been happening in Roadhaven since the previous AGM. Five-year milestone pins were given to Roadhaven employees Patricia Mayorga, Tracey Jennings, Jamie Ray, and Deb Weinberg received her 10-year milestone pin. Congratulations to Main Office employee Susie Redmond on becoming Employee of the Year. It was announced that next season, while populating and improving the online directory, we would also provide a print directory for a nominal $5 fee, as well as a pdf directory in the Roadhaven portal. Next, a review of this season’s activities and a sneak peek at what residents might look forward to next season, were announced.

Among the significant topics discussed by homeowners was the increase in the HOA assessment. Many people provide input into the annual budget process including our Management and Accounting teams, the Finance Committee, the Rec Council Committee and the Project Planning Group. The proposed budget is developed, reviewed, adjusted, and reviewed several times before being presented by the Finance Committee to the Board of Directors at a Finance Committee meeting. The Board Treasurer, Doug Bryson, reviewed the FY25 budget presentation and advised that due to growing inflation, escalating labor costs including the minimum wage increase, rising contractor charges and general costs of maintaining 40-year-old infrastructure, there would be an increase in the HOA assessment to $840/quarter. This decision was made after careful consideration of the financial implications, the impact it will have on all homeowners and the necessity to maintain the quality of services and amenities provided to homeowners.

Claudia Mescher spoke about the Roadhaven on-site restaurant and the board’s decision to offer the current restaurant team of Rande and Judy Purdy the option to operate the restaurant as contractors. We are currently awaiting their decision. Roadhaven would maintain the building and the equipment; however, the contractor would have full control over hours of operation, purchasing, staffing, menu, etc. If Roadhaven residents support the restaurant, this will continue to be a valued amenity many other HOAs do not have.

Deb Tester announced the voting results, and incumbent Board members Doug Bryson and Cindy Weingart were re-elected, highlighting the community’s confidence in their leadership and dedication. The third candidate, Michael Kramer, although not elected, was recognized, and thanked for putting his name forward.

Voting results of the proposed CC&R amendments were announced and those that were approved by the membership were:

Add to Article 3, Section 3.2.E – Occupancy Restrictions – To ensure safety for all residents, staff and guests, anyone who has been classified as a sex offender would not be permitted to reside, occupy or have use of the common areas.

Add to Article 3, Section 5.4 – Board of Directors Candidate Eligibility – Removal of write-in names from future ballots to ensure potential candidates are informed, educated, and properly vetted in the role they would be fulfilling.

Add to Article 2, Section 2.3.E – Seasonal Resort Hours – To document seasonal resort hours for Roadhaven facilities and clubs throughout the year.

One proposed CC&R amendment was not approved by the membership:

Removal of Article 2, Section 2.3.E Owners Easement of Enjoyment Limitations – Homeowners who rent out their properties would retain use of Roadhaven amenities.

In summary, the Annual General Meeting provided a platform for homeowners to review the previous year and items affecting the community. With the re-election of experienced Board members and the continued involvement of homeowners, the community remains poised for continued growth and prosperity in the face of challenges. The decision to significantly increase the HOA assessment, albeit necessary due to economic factors, was a difficult communication to the homeowners and as one homeowner noted, ‘we will all get through this together.’

BOARD TERMS

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CC&R AMENDMENTS

Click to view 2023 CC&R Amendments

CONTACTING THE HOA BOARD

If you would like to communicate with the Board, please use the contact form at the bottom of this page or send an email to board@roadhaven.com. You will receive a response within 5-10 business days, depending on the level of complexity.

ELECTRONIC VOTING TUTORIALS

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FINDING DOCUMENTS IN THE HOA PORTAL

Navigating through Documents on the Portal

Not finding the information you are looking for. Here is a tip that may help!

When you are in the Comweb portal under documents you will click on the drop-down arrow to the left of the desired folder.

That will then drop down a list of subcategory folders.

Again, click on the arrow to the left of the folder you want to view. When you click on the arrow it will show subcategory or years. These subfolders are created to organize per season and save you time from scrolling from years of record retention.

Need more help? Feel free to reach out to Sarah Moore, Executive Administrative Assistant by board@roadhaven.com or swing by the office and let her give you a quick demonstration.

ROADHAVEN ORG CHART

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SKILL SET REQUIREMENTS - BOARD MEMBERS

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QUORUM AND VOTING REQUIREMENTS

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APRIL 2024 INFORMATIONAL SESSION

On Thursday, April 11, 2024 our legal representative hosted an informative session about the proposed Homeowner Budget Initiative. This meeting was in response to the suggested changes to the CC&Rs that is currently being circulated by a homeowner to other homeowners via email and on Facebook. We want to ensure homeowners understand the impact of the suggested changes and have access to this information, not just what is being disseminated on Facebook and via email.

Click to view the slideshow PDF

Our Board Executive Administrative Assistant has a new last name. Sarah Moore is now Sarah Lindsay.

NEW BOARD MEMBERS APPOINTED

Dear Roadhaven residents,

Your HOA Board is pleased to announce our newly appointed Board of Directors. Due to the three resignations, it is the Board’s responsibility to appoint new Directors to the vacant positions.

Property owners who have stood out in our community as engaged, knowledgeable, and informed were further considered based on their qualifications and the skill sets required for the vacated positions.

After careful review, the Board has unanimously selected Carl Thoutt as Vice President, Ron Sparks as Treasurer, and Dan Borders as Director 2, Member-at-Large. All have graciously accepted their positions. Each individual possesses the necessary skill sets and qualities crucial for these roles.

Vice President (Carl Thoutt):
Carl Thoutt is the ideal choice for Vice President, bringing extensive experience from his tenure on the Roadhaven HOA Board where he served as Board President and Vice President for several years. His proven leadership and devotion make him exceptionally qualified to assume the role of Vice President and continue to serve the community effectively. Term length ends March 2026.

Treasurer (Ron Sparks):
As a Director of Human Resources with a robust financial background, he skillfully merges people management with financial oversight. Ron has been an advisor and Board member at multiple high schools, and he remains deeply engaged with his alumni association. Ron’s steadfast commitment to precision, transparency, and accountability in managing financial transactions and records promises to benefit the Board and the entire Roadhaven membership significantly. Term length ends March 2027.

Director 2, Member-at-Large (Dan Borders):
Dan Borders has an extensive history working in diverse communities with a variety of ages, cultures, and demographics. His experience and skills allow him to provide valuable feedback and alternate views as he has at past Board meetings. With a 49-year career in various roles at McDonald’s Corporation, Arnold Advertising, and Guest Inc., he has developed strong problem-solving skills and the ability to analyze issues from various perspectives. His management experience will support collaboration with Board members and the community, ensuring that we achieve our common goals. His term will run until March 2026.

We are confident that Carl, Ron, and Dan are excellent choices for their respective positions. Their passion, commitment, and willingness to serve on the Board are commendable. Their leadership will guide Roadhaven toward a successful future. Please join us in welcoming and thanking them for their commitment.

Warm regards,
HOA Board of Directors
Roadhaven Resort

A MESSAGE FROM YOUR BOARD PRESIDENT

Dear Roadhaven HOA Members,

I would like to express my sincere gratitude for the overwhelming interest you showed during the recent special election, resulting in our highest voter turnout ever.

While I understand that not everyone saw the result they hoped for, we have listened closely to your concerns, and the Board is committed to making changes to serve our community better. Here are a few of the things you can expect from your Board of Directors this season at Roadhaven Resort:

A Communications Committee will be created to help facilitate a more direct line of communication between residents, staff, and the Board.
Weekly open office hours so you can discuss thoughts with Board members.
Expanded financials in the HOA portal.
Sharing the proposed budget and upcoming project plans, in a timely manner to ensure residents have the opportunity to provide mindful feedback.

In the past, we have followed the same processes, as we did with last year’s budget, simply because it’s how things have always been done.

However, we recognize the need and importance of change and we are committed to providing this to our members this season.

I am truly thankful for the trust and support of so many during this election. Your votes and encouragement have demonstrated how deeply you care about our community, and they will guide us as we work to improve communication and strengthen our accountability to you, the valued members of Roadhaven.

Thank you once again for your trust and support. Together, we look forward to creating a stronger and more connected Roadhaven community.

Sincerely,
Sherri Stewart
President, Roadhaven HOA Board

APPROVED VOTES ON BALLOT

Add to Article 3, Section 3.2.E Occupancy Restrictions

Added section to read: Occupancy Restrictions: Any person required to register as a sex offender pursuant to Arizona Revised Statutes 13-3821 or pursuant to any other equivalent state statue, and who has been classified as level 1, 2, or 3 offender, or such other similarity equivalent risk classification as determined by any other state (“Registrant”), shall not be permitted to purchase or permanently or temporarily reside or occupy in any Lot with the Association for any length or period of time or use the Common Areas. This shall apply to all sales or transfers of Lots in the Association occurring on or after the effective date of this Amendment and shall also apply to any person who becomes a registered sex offender after becoming a Lot owner.

Upon learning of a Registrant occupying a Lot in the Association in violation of this Section, the Association will use its best efforts to provide the Owner of the Lot with a written notice sent by first class U.S. Mail to the Owner’s last known address, or the last known address on record with the county assessor’s office, that the Owner must cause the removal of the Registrant from the Owner’s Lot within sixty (60) days of the date of the notice. If the Registrant fails to vacate the Lot within sixty (60) days of receiving the Association’s notice, then the Association shall be entitled to a mandatory injunction in a court of proper jurisdiction requiring the Owner to cause the immediate removal of the Registrant from the Lot.

If the Registrant is also the Owner of the Lot, the Owner shall vacate the Lot in the Association within sixty (60) days of receiving notice to do so from the Association. If the Registrant fails to vacate the Lot within sixty (60) days of receiving the Association’s notice, then the Association shall be entitled to a mandatory injunction in a court of proper jurisdiction requiring the Registrant to immediately vacate the Lot.

Any action, requirement, or restriction set forth within this Section may be enforced, taken, or pursued by either the Association or any individual Owner. If the Association or any individual Owner pursues any form of legal action to enforce any provision of this Section, regardless of whether such action is in the form of sending a violation letter seeking voluntary compliance, or seeking injunctive relief, eviction or any other form of relief to gain compliance with this provision, the Association or individual Owner shall be entitled to reimbursement of all expenses, including, but not limited to, all attorneys’ fees and costs, from the Owner in violation of this restriction. If such action is taken by the Association, all expenses of the Association shall also be secured by the lien for assessments as set forth herein.

The Association reserves the right to adopt rules and procedures for monitoring Registrants and enforcing the provisions of this restriction. Property ownership and sex and violent offender registration information are constantly changing and may not be updated promptly or accurately by those governmental entities required to maintain such information data. Because the Association is not responsible for maintaining this data, the Association is not responsible for any errors or inaccuracies in property ownership or registry information. Nothing in this Section shall create an affirmative duty on the Association to monitor or inform residents of the presence of a Registrant or other type of offender in the Association, nor does it establish any affirmative duty on the Association to pursue injunctive relief, eviction or removal of a Registrant from the Association or enforce any other provision of this Section. Therefore, the Association shall not be liable to any Owner, Resident, occupant, guest or other invitee as the result of the Association’s failure, or alleged failure, whether negligent, intentional or otherwise, to monitor for the presence of Registrants or other types of offenders in the Association, to notify any Owner, Resident, occupant, guest or other invitee of the presence, residency or occupancy of a Registrant or other type of offender in the Association or to pursue injunctive relief, eviction or removal of a Registrant or other type of offender from the Association or enforce any other provision of this Section. Residents concerned about the presence of Registrants in the Association are charged with the duty and responsibility to regularly monitor on their own all mandatory online registries for such information.

Add to Article 3, Section 5.4 - Board of Directors Candidate Eligibility

Added section to read: Homeowners who have owned property in Roadhaven Resort for a minimum of one-year, maintain a positive current standings with the Association, with no defaults or outstanding violations, and are not a party to pending litigation or other administrative claims against the association may volunteer to apply for an applicable position on the Board of Directors through the annual elections process. Eligible candidates must follow the process and procedures defined by the Nominations and Elections Committee with the authorization to allow the committee to conduct an interview, run a background check, and provide the job description and duties of the board members. Once the eligible candidate is deemed approved to run for election, they will be included as a candidate for the members of the association to vote upon. The Board of Directors shall have the sole discretion to accept or reject the approval of candidates by the Nominations and Elections Committee. Candidates who receive the highest number of votes will be elected. Write-in candidates are expressly prohibited and write-in names on a ballot will be deemed as a voided ballot and the vote will not be counted, as all potential or running candidates must comply with the requirements of this Section.

Adding of Article 2, Section 2.3.E – Seasonal Resort Hours

Added section to read: Roadhaven Resort offers fewer amenities May 1-Sept 30th, as the resort was established as a seasonal resort. This upholds the fiduciary responsibility expected to keep costs reasonable for all association members.
The following facilities will be closed for the summer (May 1 – September 30*):

Activities Office
Ceramics Room*
Lapidary Room*
Silversmith Room*

Apache Building
Glass Crafters*
Pro Shop
Wood Shop*

Art*
Green Room
Rec Hall
Creative Crafts*

Poker Room
Oasis
Computer*

*** Club facilities seasonal open date may vary as the Club Chair or executives will open and release the open date to the membership after September 30th.

Based on summer maintenance schedule, either Phase 1 or Phase 2 pool may be closed over the summer months.

Operating hours for the following facilities during the summer (May 1 – September 30) are as follows:

Idaho Gate 7 AM to 3 PM, Monday through Friday, Closed on Holidays

Administration 8 AM to 12 noon, Monday through Friday. Closed on Holidays

Card Room/Library 6 AM to 2 PM, daily

Fitness Center 6 AM to 2 PM, daily

Billiards 6 AM to 2 PM, daily

Operating hours for the following facilities during the winter (October 1- April 30) are as follows:

Idaho Gate 6 AM to 7 PM, Monday- Saturday, Sunday 6 AM to 6 PM

Administration 8 AM to 3 PM, Weekdays Lapidary 7 AM to 10 PM

Activities Office 8:30 AM to 1:30 PM Poker Room 7 AM to 10 PM

Apache Building 7 AM to 10 PM Billiards Room 7 AM to 10 PM

Arts & Crafts 7 AM to 10 PM Pro Shop 7 AM to 4 PM, Sundays 8-4 PM

Silversmith 7 AM to 10 PM Rec Hall 7 AM to 10 PM

Ceramics 7 AM to 10 PM Wood Shop 7 AM to 10 PM

Glass Crafters 7 AM to 10 PM Yuma Room 7 AM to 10 PM

Green Room 7 AM to 10 PM Card Room 5 AM to 10 PM

Creative Crafts 7 AM to 10 PM Library 5 AM to 10 PM

Laundry 6 AM to 10 PM

GOVERNING DOCUMENTS

ARTICLES OF INCORPORATION

CLICK TO VIEW PDF

ARCHITECTURAL RULES & REGULATIONS

BYLAWS

CC&Rs

HULTSMAN REPORT

ROADHAVEN YEAR END FINANCIALS

CLICK TO VIEW PDF

RULES & REGULATIONS [OWNERS]

CLICK TO VIEW PDF

RULES & REGULATIONS [RENTERS]

CLICK TO VIEW PDF

TOWN HALL AND BOARD MEETINGS

2024 -2025 Board Schedule

Nov 7, Thu. 7PM – Rec Hall, Town Hall Meeting
Nov 12, Tue. 10AM – Dakota Room, Working Session
Nov 19, Tue. 10AM – Rec Hall, Open Board Meeting
Dec 5, Thu. 7PM – Rec Hall, Town Hall Meeting
Dec 10, Tue. 10AM – Dakota Room, Working Session
Dec 17, Tue. 10AM – Rec Hall, Open Board Meeting
Jan 9, Thu. 7PM – Rec Hall, Town Hall Meeting
Jan 14, Tue. 10AM – Dakota Room, Working Session
Jan 16, Thu. 10AM – Boardroom, Candidate Training
Jan 21, Tue. 8AM – Rec Hall, Meet the Candidates
Jan 21, Tue. 10AM – Rec Hall, Open Board Meeting
Jan 28, Tue. 7PM – Rec Hall, Candidates Forum
Feb 6, Thu. 7PM – Rec Hall, Town Hall Meeting
Feb 11, Tue. 10AM – Dakota Room, Working Session
Feb 18, Tue. 10AM – Rec Hall, Open Board Meeting
Mar 6, Thu. 7PM – Rec Hall, Town Hall Meeting
Mar 11, Tue. 10AM – Dakota Room, Working Session
Mar 18, Tue. 7PM – Rec Hall, Annual HOA Meeting (AGM)
Mar 25, Tue. 10AM – Rec Hall, Open Board Meeting
Mar 27, Thu. 8AM – Boardroom, Board Training

Join Zoom Meeting
*100 participant limit*
Zoom Link

Meeting ID: 963 662 6197
Passcode: Rh2k23

MEETING UPDATES

Town Hall
Nov 7 Agenda
Dec 5 Agenda
Jan 9 Agenda
Feb 6 Agenda
Mar 6 Agenda

Working Session
Nov 12 Agenda
Nov 12 Meeting Minutes
Dec 10 Agenda
Dec 10 Meeting Minutes
Jan 14 Agenda
Jan 14 Meeting Minutes
Feb 11 Agenda
Feb 11 Meeting Minutes
Mar 11 Agenda
Mar 11 Meeting Minutes

Open Board Meeting
Nov 19 Agenda
Nov 19 Meeting Minutes
Dec 17 Agenda
Dec 17 Meeting Minutes
Jan 21 Agenda
Jan 21 Meeting Minutes
Feb 18 Agenda
Feb 18 Meeting Minutes
Mar 25 Agenda
Mar 25 Meeting Minutes

HOA BOARD MEMBERS

Roadhaven Resort is governed by a seven-member Board of Directors. Board members serve for a three-year term, for a maximum of three terms. Board member terms are staggered, and new Board members are elected each March by the homeowners. The results of voting are normally announced at the Annual General Meeting of the Association held yearly in March.

SHERRI STEWART - PRESIDENT

My husband Roger, and I call Calgary, Alberta home. We have two great sons, Scot and Jess, and a fabulous daughter-in-law, Jessica, and two amazing grandkids Jack and Margot.

We rented in Roadhaven in 2012 & 2013, buying our home on Seminole in late 2013. I love technology and Roger calls me the “techie gadget queen.” I have my Local Authority Administration Certificate from the University of Alberta and spent my pre-retirement years working for TELUS Communications Inc in voice, data, and internet.

This is my second term on your Roadhaven Board of Directors. I was Secretary for the first couple of years and am now your Board President. Roadhaven was built around volunteerism and serving on the HOA Board is one way I can contribute to this amazing community. I cannot think of a better way to spend retirement than in Roadhaven. This community and the residents have so much to offer. Thank you for allowing me the opportunity to serve on your Board.

Second term length ends March 2025.

CARL THOUTT - VICE PRESIDENT

My wife Marge and I have owned in Roadhaven since 2008. We love our community living in the dessert oasis. We enjoy the active living style and having so many clubs and events that we can choose to be a part of. When we are not at Roadhaven, we live in Brighton, CO. surrounded by kids and grandkids.

I am bringing extensive experience from my tenure on the Roadhaven HOA Board where I served as Board President and Vice President for several years.

Appointed term length ends March 2026.

CINDY WEINGART - SECRETARY

My husband, Bud, and I began escaping Eagan, MN winters 5 years ago after we bought my parents park model in Roadhaven Resort. For 36 years I was in the Workers Compensation business as a supervisor overseeing claim investigations, litigation, management of clients, and mediations. I dealt with a wide range of large clients, examiners, injured employees, and attorneys.

Now you can often find me in the art room oil painting if I am not golfing, walking, or at the pool. In MN I love to garden and see our 1-year-old granddaughter. We very much enjoy the Roadhaven lifestyle of great neighbors and fun activities.

Second term length ends March 2027.

RON SPARKS - TREASURER

We have owned our property here in Roadhaven since 2018. We enjoy this community so much that we only escape some of the hottest temperatures by living in Northern Arizona. We enjoy being only a few hours away so we can frequent back and forth.

As a Director of Human Resources I have been instilled with a robust financial background. My steadfast commitment to precision, transparency, and accountability in managing financial transactions and records promises to benefit the Board and the entire Roadhaven membership significantly.

Appointed term length ends March 2027.

CLAUDIA MESCHER - DIRECTOR 1

MEMBER AT LARGE
My summer home is Hibbing, MN where Scott and I have lived for 46 years. We fell in love with Roadhaven in 2017 when we bought and started living each winter.

I bring to the Board a sense of humor, a love of learning and desire to make Roadhaven a great place to enjoy retirement today and in the future. My educational experience and professional volunteerism have prepared me well for this challenge.

First term length ends March 2025.

DAN BORDERS - DIRECTOR 2

MEMBER AT LARGE

My wife Christine and I have owned our property in Roadhaven since 2021. When we are not enjoying our Roadhaven home, we are nestled in Brainerd, MN.

I am honored to be on the Board of Directors and bring an extensive history working in diverse communities with a variety of ages, cultures, and demographics. My experience and skills allow me to provide valuable feedback and alternate views. With a 49-year career in various roles at McDonald’s Corporation, Arnold Advertising, and Guest Inc., I have developed strong problem-solving skills and the ability to analyze issues from various perspectives.

Appointed term length ends March 2026.

JAYNE TIFFANY - DIRECTOR 3

MEMBER AT LARGE
I have been a winter resident of Roadhaven Resort for 5 years, and in the summer I live in Iowa. In my professional career I retired from Green County, Iowa as a US Census Bureau worker.

In addition, I owned my own business and worked for meals on wheels. I am looking to use my public service skills and dedication to the Board of Directors by looking for ways to solve problems as a team, helping others, and advancing my passions through volunteerism.

First term length ends March 2026.

CONTACT THE BOARD

You will receive a response within 5-10 business days.