BOARD OF DIRECTORS

The Annual General Meeting of the Homeowners Association (HOA) convened at 7pm on Tuesday, March 19, with homeowners gathering in the Rec Hall. After the singing of the Canadian and US national anthems by Cal Carratt and Jim Hanson, accompanied by Joanne Endres, the meeting commenced with the Board President, Sherri Stewart, introducing the members of the Board and the Board Advisory Group, consisting of Carl Thoutt and Roger Haines, and welcoming all attendees. The Chairperson of the Nomination and Election Committee, Deb Tester, advised quorum as identified in Roadhaven governing documents, had been attained.

Steve Byfield and his management team outlined what had been happening in Roadhaven since the previous AGM. Five-year milestone pins were given to Roadhaven employees Patricia Mayorga, Tracey Jennings, Jamie Ray, and Deb Weinberg received her 10-year milestone pin. Congratulations to Main Office employee Susie Redmond on becoming Employee of the Year. It was announced that next season, while populating and improving the online directory, we would also provide a print directory for a nominal $5 fee, as well as a pdf directory in the Roadhaven portal. Next, a review of this season’s activities and a sneak peek at what residents might look forward to next season, were announced. 

Among the significant topics discussed by homeowners was the increase in the HOA assessment. Many people provide input into the annual budget process including our Management and Accounting teams, the Finance Committee, the Rec Council Committee and the Project Planning Group. The proposed budget is developed, reviewed, adjusted, and reviewed several times before being presented by the Finance Committee to the Board of Directors at a Finance Committee meeting. The Board Treasurer, Doug Bryson, reviewed the FY25 budget presentation and advised that due to growing inflation, escalating labor costs including the minimum wage increase, rising contractor charges and general costs of maintaining 40-year-old infrastructure, there would be an increase in the HOA assessment to $840/quarter. This decision was made after careful consideration of the financial implications, the impact it will have on all homeowners and the necessity to maintain the quality of services and amenities provided to homeowners.

Claudia Mescher spoke about the Roadhaven on-site restaurant and the board’s decision to offer the current restaurant team of Rande and Judy Purdy the option to operate the restaurant as contractors. We are currently awaiting their decision. Roadhaven would maintain the building and the equipment; however, the contractor would have full control over hours of operation, purchasing, staffing, menu, etc. If Roadhaven residents support the restaurant, this will continue to be a valued amenity many other HOAs do not have.

Deb Tester announced the voting results, and incumbent Board members Doug Bryson and Cindy Weingart were re-elected, highlighting the community’s confidence in their leadership and dedication. The third candidate, Michael Kramer, although not elected, was recognized, and thanked for putting his name forward.

Voting results of the proposed CC&R amendments were announced and those that were approved by the membership were:

Add to Article 3, Section 3.2.E – Occupancy Restrictions – To ensure safety for all residents, staff and guests, anyone who has been classified as a sex offender would not be permitted to reside, occupy or have use of the common areas.

Add to Article 3, Section 5.4 – Board of Directors Candidate Eligibility – Removal of write-in names from future ballots to ensure potential candidates are informed, educated, and properly vetted in the role they would be fulfilling.

Add to Article 2, Section 2.3.E – Seasonal Resort Hours – To document seasonal resort hours for Roadhaven facilities and clubs throughout the year.

One proposed CC&R amendment was not approved by the membership:

Removal of Article 2, Section 2.3.E Owners Easement of Enjoyment Limitations – Homeowners who rent out their properties would retain use of Roadhaven amenities. 

In summary, the Annual General Meeting provided a platform for homeowners to review the previous year and items affecting the community. With the re-election of experienced Board members and the continued involvement of homeowners, the community remains poised for continued growth and prosperity in the face of challenges. The decision to significantly increase the HOA assessment, albeit necessary due to economic factors, was a difficult communication to the homeowners and as one homeowner noted, ‘we will all get through this together.’

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Click to view 2023 CC&R Amendments

If you would like to communicate with the Board, please use the contact form at the bottom of this page or send an email to board@roadhaven.com.  You will receive a response within 5-10 business days, depending on the level of complexity.

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Navigating through Documents on the Portal

Not finding the information you are looking for. Here is a tip that may help!

When you are in the Comweb portal under documents you will click on the drop-down arrow to the left of the desired folder.

That will then drop down a list of subcategory folders.

Again,  click on the arrow to the left of the folder you want to view. When you click on the arrow it will show subcategory or years. These subfolders are created to organize per season and save you time from scrolling from years of record retention.

Need more help? Feel free to reach out to Sarah Moore, Executive Administrative Assistant by board@roadhaven.com or swing by the office and let her give you a quick demonstration.

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VIEW, DOWNLOAD, PRINT PDF

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